Contact Lens Database
This section has the following topics...

• Procedures module store sellable contact records
• Creating new Procedure record for contacts
• Inventory Control
  
• Contact Lens Parameters Database

The Procedures module stores your contact lens information as a procedure.Each contact lens, with different parameters, get its own record and its own unique code. This way you can strictly monitor inventory and know when you have enough stock to dispense.

A separate screen, shown below, is used to enter, view and edit contact lens records. You get this screen whenever the T O of Service(TOS1)of the found or selected record is CL.

Creating a New Record

• To create a new contact lens record click New.
• At the dialog below enter a Unique Code for the record. The in example above, the Code is BM38 which stands for BioMedics 38 from Ocular Sciences (Vendor code = OSI).
•  Next, pick from the pop-up list the Record Type. If you are not set up for a vision practice, as discussed elsewhere, you will not get the Contact Lens selection seen below.

• The Description needs to be filled in based one the name of lens, but be brief
• TOS should be CL
• Modifiers are not required (yet!).
• POS should be 11 and UPIN No.
• The SKU should either contain the manufacturer’s SKU or your own code unique to this lens and its parameters.  
• Example: SureVue BC 8.4 Dia 14.0 Sph -3.25 gets the code SV4-325.  There is no need to add the “8” in “8.4” since it is implied.  Also, the diameter of “14.0” is also implied.
• Decimal points should NOT be used!
• To find a SKU just click the find icon next to the field, enter the SKU and press [enter].
• The A(1) fee field should contacin your price since patients will be paying for lens.  If you intend to bill insurance for these lens put the price in the appropriate fee schedule(s).
• If you have a service Plan or are willing to Match prices, put your lowest possible prices in these fields.
• The fields BC1, Diam, SPH, CYL, Axis, Tint and Extra have specific information about this lens.  Information in these fields must be uniform between all records.  Do NOT use decimal points for any powers (i.e. -1.25 should be entered as -125).
• There are two notes fields in the upper right section of the screen. The top can hold up 64,000 characters of information. The second field is a "popup" note. When you find this record, or navigate to the database from elsewhere, and there is a note to display, it "pops up" to show you the information.
  

General Lens Information
This section shows the information stored in the Contacts Parameters database and is linked through the Code field.  The information here can be edited.  Also, you can create a new record in the Contacts Parameters database directly from this section by simply putting information in a blank record!
   

Vendor List
You can keep track of how much different vendor charges for this contact.  Clicking in the Vendor field gives you an editable pop-up list of your vendors.  You would enter their cost and any additional information on the line below.

Inventory, etc.

• If Add to List is Yes the item is printed on your inventory list!
• If an item is Taxable select Yes.
• If you want a contact to be Discountable select Yes.
• If you want the Inventory to be debited on this item select Yes.
• The #on hand field shows how much is in stock.
• Enter the Minimum of this contact you want in stock at all times.
• Cost is your approximate cost of the contact for profit report purposes. Take into account per unit cost, shipping and other charges, too!
• To learn how to add items to inventory click here!
  

Contact Parameters Database
The Contact Parameters database stores all pertinent information about a contact lens. The left side shows all the specifications of the current lens. The top list on the right shows all the contacts in the database for the current lens maker, in this case Vistakon. The bottom list shows all lenses of the select Type of contact.



Available Functions
You can create a New record, Find and current lens or Delete the current lens.

• To create a new record click New and confirm your action that the dialog box
• In Code enter a unique code for the contact. For example, "AVCE" is for "AcuVue Colors enhancer"
• Enter the Name of the contact, select the Maker (the list is generated from all vendors in the PhoneBook module) and the Type of contact (this list is self generated by select Edit... from the bottom of the list).
• In the SPH, Cyl and Axis fields enter the parameters for this contacts. The Steps field is for the range.
• You can enter three different Parameters for each contact, as well as a Default BC and Diam. The values in these fields are used to fill in the same fields in each Procedures record as well as a patient’s vision record.
• In Tints and Other Options enter the sphere range and in Tints all available colors for the lens. There is a large scrolling text fields for notes.

• Click Find to search for a lens. When you do this, the screen appears to go blank allowing you to search on any field. This why you could search for a myopic lens with a DK value of greater than 40.
• To delete a record, click Delete and confirm your action.